Terms of Use and Privacy Policy of ESN Account

The use of ESN Accounts is subject to the Terms of a legal agreement between you and Erasmus Student Network Constanța (hereof referred as “ESN Constanța”). The present document contains the agreement and explains the General Terms. These Terms are referred to below as the “General Terms”. In addition to these, the agreement with ESN Constanța will also include the Terms of any legal notes applicable to the services provided time by time, which are referred to as “Additional Terms”. All the terms are part of the agreement and collectively binding for the user. In case of any contradiction between the “Additional Terms” and “General Terms”, the “Additional Terms” shall take precedence in relation to that service.

Before filling up the forms provided by ESN Constanța in order to use its services, you must read this document and agree to the Terms of Use and Privacy Policy.

Please note that the Terms of Use, as well as the Privacy Policy, may change from time to time. When we change the Terms of Use you will be soon informed. If the Privacy Policy here accepted should change, we will not reduce your rights without your explicit consent. For this purpose, the changes of the Privacy Policy rules will be notified on this page, and the prior versions of the Privacy Police rules will be stored in an archive so that you may review them at any time.

1. Acceptance of the Terms of Use and Privacy Policy

You must accept the Terms by clicking on “accept” or “agree” to the Terms of Use, where this option is made available to you by ESN Constanța in the user interface for any service.
You are suggested to print or save a local copy of the present agreement containing the Terms of Use and Privacy Policy.

2. About the information collected and your privacy.

2.1 We will only collect personal information about you when you register on our platform and when you use our website asset in our Privacy Policy. 

2.2 You are not allowed to create an account for anyone other than yourself without permission, as well as to not create more than one personal account profile.

3. Limitations on use.

By using this online platform and its services users confirm they are, at least, 18 (eighteen) years old. Otherwise, users can still use the services of this platform in conjunction with, and under the supervision of, their parent(s) or guardian(s). If you do not qualify, please do not use nor register on ESN Constanța and its services.

Any individual who qualifies to the aforementioned requirements is free to surf through this website as it publicly is. Notwithstanding, only fully registered users with a valid membership from our active Local Section and with an associated role in the platform will be given the rights to full access to the ESN intranet.

ESN services are made available for, and only for, organisational purposes and granting access rights to ESN members and alumni. Users should not use without permission ESN services, or other users where applicable - specially its contact features -, to sell products or services or to increase traffic to another website for commercial reasons such as, but not limited to, sales, promotion or advertising, neither for very personal and/or sensitive purposes and/or misconduct, such as, but again not limited to, disclosing or collecting personal information - with special focus on sensitive information -, harassment and/or informing about non-ESN related topics, among others. Users are not allowed, under any circumstances, to use the search results provided by ESN Constanța in its own intranet or platforms (whether online or offline) , or reuse and display services of ESN or duplicate ESN pages on other websites. If a user wants to incorporate or replicate the services of ESN on another website, he/she must enter into a contract with Erasmus Student Network Constanța and acquire the proper permissions and/or licensing where applicable. To use all or part of ESN services on your own website, please contact us.

4. Content used and disseminated by ESN Accounts

If a user downloads content from ESN Constanța, this user is required to have the rights to use it by any means. This content, including graphics, logos, icons and service names are registered and non-registered trademarks owned by Erasmus Student Network Constanța.

5. Communications.

The users agree that any notice, agreement, disclosure or other communications that we send to them electronically will satisfy any legal communication requirements, including that such communications be in writing.


6. Prohibition of automated queries.

It is forbidden to send automated queries to ESN services or its users without the explicit prior consent of ESN, for the first, and the explicit and properly collected consent or the user, for the later.

7. Liability and Indemnity.

Erasmus Student Network Constanța accepts no liability, particularly related to the accuracy, content, completeness, legality, reliability, or operability or availability of information or material displayed in the results obtained by the ESN services. Erasmus Student Network Constanța accepts no responsibility for the deletion, failure to store, transmit incorrect or inappropriate transmission of such information or data. Erasmus Student Network Constanța accepts no responsibility for any harm resulting from downloading or use of information or data available on the Internet through the services of ESN, neither for any failures, delays or interruptions in these services.

Users agree to indemnify and hold the Erasmus Student Network Constanța and its related members,harmless from and against any third-party claim or cause of action, including reasonable attorneys' fees and court costs, arising, directly or indirectly, out of your use of ESN services or the violation of any law or the rights of any third party by the users of ESN Constanța forms or any third-party providing additional services to the ESN.


8. Content features or links referenced on ESN Constanța web service.

ESN Constanța may receive applications from people who wish to comment, amend, modify or delete certain features or content or links referenced by ESN Constanța forms. Erasmus Student Network Constanța reserves the right to process these requests on a case by case basis. For comments relating to content, links or features, please contact us.


9. Copyright

The content of ESN Constanța web service may include text data and multimedia items (such as texts, drawings, graphics, logos, icons, images, audio and video material, photographs and programmes), which are protected by the provisions of national and international law applying to intellectual property. The textual data and multimedia items are the exclusive property either of ESN International or of their authors. The user must respect the intellectual property rights held by ESN International and third parties, without prejudice to the rights and exceptions provided by any binding provisions. Reproduction of textual data and multimedia items which are the property of ESN Constanța or of third parties and for which the ESN holds the rights of use is authorized for non-commercial purposes only provided that the entire item is reproduced and the source is acknowledged.

Of course, the user undertakes not to delete or change the indications of the author or the source and not to seek to circumvent the technical measures put in place to protect documents and multimedia items, such as print or download restrictions and visible or invisible tagging. Any infringement may lead to civil and criminal proceedings, besides to lead to the removal of the account.

For any doubt on the identification of the right holders or as to the conditions of use of a particular item, as well as to communicate any information or to report any mistake please send an e-mail to us.

10. Location of the data

The seat of ESN Constanța is ESN Constanța, Str. Unirii nr. 11, Camin C2, et. 4, Constanța, Romania. The data collected by ESN Constanța could be stored in different places and (under contract) by data processors and third parties appointed by us.

11.  General

If any provision of these Terms & Conditions is held to be invalid or unenforceable, such provision shall be interpreted in good faith in the minimums needed to make it valid in coherence with the rest of the clauses of this Agreement. Should this not be possible, such provision shall be stuck and the remaining provisions shall be enforced.

Headings are for reference purposes only and in no way, define, limit, construe or describe the extent or scope of such section. Our failure to enforce any provision of these Terms & Conditions shall not constitute a waiver of that or any other provision.

These Terms & Conditions set forth the entire understanding and agreement between you and the Erasmus Student Network Constanța with respect to the subject matter hereof.

12. Responsible body

The “controller” of the processing of your data is the ESN’s Constanța Board.

The data may be treated by some specific “processors” on behalf of the controller as defined in our Privacy Policy

If you have any questions related to this Terms of Use or our Privacy Policy or how we use the personal information we have about you, please feel free to contact us through our website or write to us at ESN Constanța, Str. Unirii Nr. 11, Camin C2, et. 4, Constanța, Romania, as well as by email at contact@constanta.esn.ro.

Table of Contents

1.    Introduction

2.    Collecting personal information

3.    Using personal information

4.    Disclosing personal information

5.    International data transfers

6.    Retaining personal information

7.    Security of personal information

8.    Amendments

9.    Your rights

10.                       Third-party websites

11.                       Updating information

12.                       Deletion of information

13.                       Cookies


1.    Introduction

1.1 We are committed to safeguarding the privacy of our website visitors; in this policy, we explain how we will treat your personal information.

1.2 By using our website and agreeing to this policy, you consent to our use of cookies in accordance with the terms of this policy.

1.3 By using our website and agreeing to this policy, you also agree to the Terms and Conditions and Privacy Policy of those third parties


2.    Collecting personal information

2.1 We may collect, store and use the following kinds of personal information:

(a) information about your computer and about your visits to and use of this website (including, but not limited to, your IP address, geographical location, browser type and version, operating system, referral source, length of visit, page views and website navigation paths);

(b) information that you provide when registering with our website;

(c) information that you provide when completing your forms on our website (including, but not limited to, your name, pictures, gender, date of birth, nationality, social media profile URLs, telephone number, email address, educational details and other information set in your profile fields);

(d) information that you provide for the purpose of subscribing to our email notifications and/or newsletters (including your name and email address);

(e) information that you provide when using the services on our website, or that is generated in the course of the use of those services (including the timing, frequency and pattern of service use);

(f) information contained in or relating to any communication that you send to us or send through our website (including the communication content and metadata associated with the communication); and

(g) any other personal information that you choose to send to us.

2.2 Before you disclose to us the personal information of another person, you must obtain that person's consent to both the disclosure and the processing of that personal information in accordance with this policy.

3.  Using personal information

3.1 Personal information submitted to us through our website will be used for the purposes specified in this policy or on the relevant pages of the website.

3.2 We may use your personal information to:

(a) administer our website and Organisation;

(b) personalise our website for you;

(c) enable your use of the services available on our website;

(d) match you with a good buddy through our website;

(e) send you non-marketing communications about ESN Constanța and its bodies and members;

(f) send you email notifications that you have specifically requested;

(g) send you marketing communications, under the requirement of your explicit consent, relating to our Organisation and its associate members or the businesses of carefully-selected third parties which we think may be of interest to you by email or similar technology (you can inform us at any time if you no longer require marketing communications);

(h) provide third parties with statistical aggregated non-identifiable information about our users and services;

(i) provide third parties with personal data needed to comply with the purpose of this website. This will be done only under previous and explicit consent provided by the user;

(j) deal with enquiries and complaints made by or about you relating to our website and the services provided in it;

(k) keep our website secure and prevent fraud; and

(l) verify compliance with the terms and conditions governing the use of our website.

(m) to facilitate contact between you and other users of the intranet and only within the intranet.

3.3 If you submit personal information for publication on our website, we will publish and otherwise use that information in accordance with the licence you grant to us.

3.4 We will not, without your express consent, supply and/or transfer your personal information to any third party for the purpose of their or any other third party's direct marketing, with the exception of the ESN Constanța section and ESN country’s national bodies.

4.  Disclosing personal information

4.1 We may disclose your personal information to any member of our organization and supporting organisms (this means: our Committees, Project Teams, National Boards, Sections and any other pre-existing or ulteriorly created internal body) insofar as reasonably necessary for the purposes set out in this policy and to guarantee the deliverables of the service offered by the ESN Constanța.

4.2 We may disclose your personal information:

(a) to the extent that we are required to do so by law;

(b) in connection with any ongoing or prospective legal proceedings;

(c) in order to establish, exercise or defend our legal rights (including providing information to others for the purposes of fraud prevention and reducing credit risk);

(d) to any person who we reasonably believe may apply to a court or other competent authority for disclosure of that personal information where, in our reasonable opinion, such court or authority would be reasonably likely to order disclosure of that personal information.

4.3 Except as provided in this policy, we will not provide your personal information to third parties.

4.4 The categories of personal information considered under this Article are the ones defined by Article 2.1 clauses (b), (c), (d), (f) and (g).

4.5 The purposes of the possible disclosure of your personal information as defined in Article 4.5 shall not be different from those mentioned in Article 4.3 and Article 3.2 in clauses (l) and (m) of this document, with the exception of those cases in which the user has previously, actively and expressly provide consent to do so.

5.  International data transfers

5.1 Information that we collect may be stored and processed in and transferred between any of the countries in which we or our associate members operate in order to enable us to use the information in accordance with this policy.

5.2 Information that we collect may be transferred to countries which do not have data protection laws equivalent to those in force in the European Economic Area. ESN Constanța cannot guarantee the safety of your data in regards to such transfer.

5.3 You expressly agree to the transfers of personal information described in this Section 5.

6.  Retaining personal information

6.1 Section 6 sets out our data retention policies and procedure, which are designed to help ensure that we comply with our legal obligations in relation to the retention and deletion of personal information.

6.2 Personal information that we process for any purpose or purposes shall not be kept for longer than is necessary for that purpose or those purposes.

6.3 Notwithstanding the other provisions of this Section 6, we will retain documents (including electronic documents) containing personal data:

(a) to the extent that we are required to do so by law;

(b) if we believe that the documents may be relevant to any ongoing or prospective legal proceedings; and

(c) in order to establish, exercise or defend our legal rights (including providing information to others for the purposes of fraud prevention and reducing credit risk).

7.    Security of personal information

7.1 We will take reasonable technical and organisational precautions to prevent the loss, misuse or alteration of your personal information.

7.2 We will store all the personal information you provide on our secure (password- and firewall-protected) servers.

7.3 You acknowledge that the transmission of information over the internet is inherently insecure, and we cannot guarantee the security of data sent over the internet, nor within the intranet.

7.4 You refuse to held ESN Constanța responsible for the improper or illegal use of your access information as set in clauses 3.2 of this Privacy Policy. It’s the user’s obligation to consider the risks upon submission, management and publication of the user’s personal information on our platform.

8.    Amendments

8.1 We may update this policy from time to time by publishing a new version on our website.

8.2 You should check this page occasionally to ensure you are happy with any changes to this policy.

8.3 We may notify you of changes to this policy by email or through a notification system on our website.

9. Your rights

9.1  You may instruct us to provide you with any personal information we hold about you by writing to us; the provision of such information will be subject to the supply of appropriate evidence of your identity. For this purpose, we will usually accept a photocopy of your passport.

9.2  We may withhold personal information that you request to the extent permitted by law.

9.3  You may instruct us at any time to process or not to process your personal information for marketing purposes.

9.4  In practice, you will usually either expressly agree in advance to our use of your personal information for marketing purposes.

9.5  You have the right to remove your information sent to ESN Constanța and all the information which is stored with it at any given time. You can ask to delete your information provided from ESN Constanța by e-mailing to us.

9.6 When your personal information is deleted, other data linked to it is also deleted.

10. Third party websites

10.1  Our website includes hyperlinks to, and details of, third party websites.

10.2  We have no control over and are not responsible for, the privacy policies and practices of third parties.

11. Updating information

11.1  Please let us know if the personal information that we hold about you needs to be corrected or updated.

12. Deletion of information

12.1 ESN Constanța reserves the right to delete your data, upon identification of illegitimate or fraudulent use of our platform.​

13. Cookies

13.1  Our website uses cookies.

13.2  A cookie is a file containing an identifier (a string of letters and numbers) that is sent by a web server to a web browser and is stored by the browser. The identifier is then sent back to the server each time the browser requests a page from the server.

13.3  Cookies may be either "persistent" cookies or "session" cookies: a persistent cookie will be stored by a web browser and will remain valid until its set expiry date, unless deleted by the user before the expiry date; a session cookie, on the other hand, will expire at the end of the user session, when the web browser is closed.

13.4  Cookies do not typically contain any information that personally identifies a user, but personal information that we store about you may be linked to the information stored in and obtained from cookies.

13.5  We use both session and persistent cookies on our website.

13.6  Most browsers allow you to refuse to accept cookies; for example:

(a) in Internet Explorer (version 11) you can block cookies using the cookie handling override settings available by clicking "Tools", "Internet Options", "Privacy" and then "Advanced";

(b) in Firefox (version 47) you can block all cookies by clicking "Tools", "Options", "Privacy", selecting "Use custom settings for history" from the drop-down menu, and unticking "Accept cookies from sites"; and

(c) in Chrome (version 52), you can block all cookies by accessing the "Customise and control" menu, and clicking "Settings", "Show advanced settings" and "Content settings", and then selecting "Block sites from setting any data" under the "Cookies" heading.

Please acknowledge that the location of these settings might change, as it is dependant on the correspondent service/product provider of the browser.

13.7  ESN Constanța will never share information collected using cookies without first securing the user’s explicit consent to do so.

13.7  Blocking all cookies will have a negative impact upon the usability of many websites.

13.8  If you block cookies, you will not be able to use all the features on our website.